Intern Contract Management Team in External Operations, pBO from November/December (m/f/d) for 1 year

 

At pRED, we are united by our mission to transform science into medicines. Together, we create a culture defined by curiosity, responsibility, and humility, where our talented people are empowered and inspired to bring forward extraordinary life-changing innovation at speed. To sustain and build on our success in an increasingly challenging environment (market environment, digital health, real-world data, demographics, cost pressures, compliance) more innovation is required than ever before and Roche has set itself very aspirational ten-year ambitions until 2030. To ensure our success in the
future, we have embarked on a journey of transformation.


pBO as an organization we aspire to evolve around a vision that aspires to build an operations ecosystem, making us the partner of choice, whose impact and value brings inspiration and innovation allowing pRED to deliver to its full potential. To deliver on this vision we have a mission that enables the ultimate R&D environment by delivering critical and innovative business solutions.


The networks of contractual relationships between external professionals, providers and research organizations have become increasingly complex. To keep pace with ever-changing legal and financial obligations, we are looking to recruit an intern to support the contract management team.
Below are the key responsibilities expected of the Intern.


Summary of Role:
The Intern's task is to support the contract managers with the thorough, appropriate and timely tracking of contracts. This includes oversight of the contract management process, maintaining the contract management database as required, help with the development of specific standards for monitoring, and maintaining contract content, including document management and assisting in the tracking of contracts. The Intern's role in the contract management process requires close collaboration with his/her colleagues in the Contract Management Team, but also when applicable other functions, including pRED functions, Group Legal, Procurement, Finance and the R&D
Healthcare Contracts team.


Key Responsibilities include:
Track and administer all records related to pRED contracts within a centralized database, including collection and organization of documentation/reference materials.
Maintain and curate pRED's contract database, ensuring alignment with contractual details;
Ensure compliant finalization of all assigned contracts. This includes filing with Group Legal department, communication with internal stakeholders and mailing original contracts to third party.
Ensure timely submission of vendor master data to Procurement.
Establish, maintain, and track Purchase Orders (PO's) in MyBuy (Payment system) in a timely manner, according to internal approval guidelines and process for all finalized contracts; includes communicating final PO information to third party.
Support of the Grants, Sponsorships, Donations, Memberships (GSD) Process that involves request for information, compliance process in Salesforce (including interaction with Compliance Office and Affiliates), internal and external stakeholder management; ensure adherence of the organization to relevant statutory and regulatory requirements with respect to engagements with HCO's (Health Care Organizations).

In close collaboration with the contract managers and the R&D Healthcare Contracts team, support critical steps in HCP/HCO contract set-up and finalization, in support to stakeholders from across pRED.
Work closely with Legal/Compliance departments to ensure compliance with regulations, laws, ethical practices, company policies, highlight issues, and resolve conflicts.
Beyond awareness and business understanding of standard contracts, assume end-to-end oversight and delivery of confidentiality, speaker, consultancy, and material transfer agreements.
Maintain and update guidance documents as necessary.


Competencies and skills:
Basic knowledge in contracting concepts.
Customer service focused; excellent verbal and written skills in English.
A confident self-starter, ability to work independently and take initiative where required.
A flexible approach to coordinate demanding workloads and the ability to adapt to changes, prioritize your efforts to accomplish a variety of tasks within the deadlines.


Education and experience:
You are enrolled in Business or Legal University Program ( eligibility rules mentioned below)
Proven knowledge of Microsoft Office tools.
Proven knowledge of Google Suite is a plus.
Fluent in written and spoken English (other languages are an asset).
A team player with an open personality and strong communication skills, enjoying working with people across time zones and cultures.

For EU/EFTA citizens: You are currently enrolled in your Bachelor's studies and will continue to be enrolled during the entire period of the internship. Alternatively, you are currently enrolled in a Master's program or graduated within 12 months from the Master's program. Students in their gap year are not eligible.

For non-EU/EFTA students: Due to regulations, you have to provide a certificate from the university stating that an internship is mandatory and upload it together with your application documents. Furthermore, you have to be enrolled during the entire internship period.

Roche
Roche ist ein globales Unternehmen mit Vorreiterrolle in der Erforschung und Entwicklung von Medikamenten und Diagnostika und ist darauf fokussiert, Menschen durch wissenschaftlichen Fortschritt ein besseres, längeres Leben zu ermöglichen. Roche ist das grösste Biotech-Unternehmen weltweit mit differenzierten Medikamenten für die Onkologie, Immunologie, Infektionskrankheiten, Augenheilkunde und Erkrankungen des Zentralnervensystems. Roche ist auch der bedeutendste Anbieter von In-vitro-Diagnostika und gewebebasierten Krebstests und ein Pionier im Diabetesmanagement. Dank der Kombination von Pharma und Diagnostika unter einem Dach ist Roche führend in der Personalisierten Medizin – einer Strategie mit dem Ziel, jedem Patienten die bestmögliche Behandlung zukommen zu lassen.
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